Life Sciences Advisory

PMO setup

Build the processes, roles and tools that turn complex projects into coordinated delivery.

I help biotech, pharma and CROs establish or strengthen a Project Management Office that fits their organization: from its mandate and governance to everyday ways of working and the systems that support them.

Discuss your PMO setup

What I can help you put in place

PMO design & governance

Define what the PMO should own, how it supports delivery and how decisions are made.

Assessment of current practices, business needs and maturity
PMO mandate, scope, service model and implementation roadmap
Portfolio reviews, decision forums, escalation paths and meaningful KPIs

Processes that support execution

Create consistent ways of managing projects while leaving room for scientific uncertainty.

Project initiation, planning, milestones and stage-gate reviews
Risk, issue, dependency and change management
Project reporting, commercial-to-delivery handovers and project closure

Roles & responsibilities

Make ownership and collaboration clear across functions.

Responsibilities of PMs, sponsors, functional leads and portfolio owners
RACI matrices, decision rights and resource allocation responsibilities
PM capability development, coaching and stakeholder alignment

PPM software selection & implementation

Translate business needs into a Project Portfolio Management solution that teams can use.

Business requirements, use cases, vendor evaluation and selection support
Project structures, workflows, dashboards and reporting requirements
Business-side coordination of configuration, data migration, user acceptance testing and rollout

ERP integration & financial visibility

Connect project delivery with financial and operational information.

Align project codes, cost structures, budgets, actuals and billing milestones
Define data flows and ownership with Finance, IT and software providers
Bring revenues, costs, profitability, timelines and risks into a coherent project and portfolio view

Portfolio forecasts & capacity planning

Use project information to support decisions across the organization.

Revenue forecasts linked to project plans and delivery assumptions
Resource demand and capacity by team, role and skill
Scenario analysis for project timing, priorities, pipeline conversion and hiring

For CROs: connect project execution with business performance

A PPM platform integrated with the ERP can connect project plans, resource demand and delivery milestones with financial data. Project managers gain a clearer view of their projects; leadership can review portfolio profitability, revenue forecasts and capacity scenarios using shared assumptions. I help define the operating model and requirements, working with Finance on financial rules and with IT and vendors on technical implementation.

From design to adoption

The engagement can cover the full setup or a specific gap in an existing PMO. Together we assess the starting point, agree priorities, pilot the approach on real projects and roll it out with training and coaching. Clear ownership, usable documentation and a review rhythm help the team sustain the new practices.

Typical deliverables

A PMO charter and roadmap; governance and RACI; project templates and reporting standards; PPM requirements and selection criteria; an implementation and adoption plan; portfolio dashboards and capacity planning routines. The scope is agreed around your organization’s needs.

Discuss your PMO setup